UMass Boston

Property & Inventory Control

Inventory management and accountability for movable equipment requires the leadership of the property division of the Controller's Office and the support of campus deans, department heads, or directors who work together in a coordinated effort to maintain asset management records and inventory control.

This combined commitment will ensure the success of our equipment inventory management program.

Inventory control does not include non-capital items or requests such as replacing or removing chairs, desks, or other furnishings.  If you have requests of this nature, please connect with Facilities or Receiving.

Campus policy for property & inventory control of movable equipment

Property & Inventory Control Policy

For IT equipment and devices, please refer to the processes for management of computer assets.

Forms for Inventory Management, excluding IT equipment

The forms below should be used to initiate the surplus of capital equipment (PRO-02), to declare an asset lost or missing (PRO-03), to update an inventory instance or assign tagged capital assets that will be leaving campus (PRO-04), or to transfer capital assets to another person or department (PRO-06)  These forms should not be used for computers.

Processes applicable to the inventory management of computer assets

  • Transfer a device to another person - Use the Asset Custody Transfer
  • Return a computer to IT - Email ITServiceDesk@umb.edu or call 617-287-5220 and say you want to return one or more computers for surplus or other reasons.
  • Report a missing, lost, or stolen computer - Use the PRO-03-Missing Unaccounted Docusign form
  • Request a new computer - Use Request a Computer to request a computer for a new employee or a replacement computer for an existing employee.
  • Additional policies and procedures about managing computer inventory can be found on the IT’s Computer Lifecycle

Additional Resources

Contact

Property Email Account: Property.Control@umb.edu